Executive Assistant – Madagascar (administrative and financial support)

Presentation of the host structure:

Eau de Coco is a French international solidarity association founded in 2005 (under the 1901 law). For nearly 15 years, our association has been working to help the most vulnerable by providing sustainable solutions through education. Our mission is to contribute to improving the quality of life of disadvantaged people in emerging and developing countries, particularly women and children, in areas such as public and school education, cultural and sporting development, health, and sustainable and agricultural development.

Goals :

Reporting to the Executive Director of the NGO Bel Avenir, the Executive Assistant provides cross-functional support to management in administrative, organizational, and financial matters. Particular attention is paid to financial monitoring of general and analytical accounting, in order to support project management and the organization's financial transparency.

VOLUNTEER ACTIVITIES

Administrative management, monitoring and archiving

• Receive, sort and prioritize information and mail; ;
• Participate in meetings and write up the minutes; ;
• Organize the physical and digital archiving of documents; ;
• Update administrative and regulatory documentation; ;
• Develop dashboards and project monitoring tools; ;
• To ensure the administrative follow-up of partnerships and agreements; ;
• Place orders and verify the conformity of deliveries; ;
• Contribute to internal audit missions and service monitoring.

Financial monitoring and accounting support

• Support the monitoring of general accounting (collection, verification and filing of accounting documents); ;
• Participate in monitoring analytical accounting by project (breakdown of expenses, budget allocation); ;
• Update budget tracking spreadsheets (forecast vs actual); ;
• Contribute to the preparation of financial reports for management and partners; ;
• Verify the consistency between expenses incurred, approved budgets and financing agreements; ;
• Participate in cash flow monitoring (monitoring expenses, alerts on discrepancies); ;
• Support the preparation of internal and external financial audits; ;
• Contribute to the improvement of financial management tools (tables, procedures); ;
• Raising awareness among project teams about good financial management practices.

Communication

• Drafting documents (notes, reports, correspondence); ;
• Structuring and disseminating information internally and externally; ;
• Supporting the formatting of documents intended for technical and financial partners.

Cross-cutting activities

• Ensure the transfer of skills and train a local employee; ;
• Working in collaboration with the team of executive assistants; ;
• Report regularly to management and partners; ;
• Respect the values, code of ethics and internal procedures of the Eau de Coco network and local partners.

To apply: 

Skills and qualities expected

• Humans
  • Diplomat and educator; ;
  • Adaptability and acculturation skills.
• Professionals
  • Ability to work independently and have a sense of priorities; ;
  • Ability to work under pressure; ;
  • Ability to unite, listen and gain the trust of local teams; ;
  • Good communicator, good listener and ability to raise awareness of malfunctions; ;
  • Rigour in the general organisation and especially in financial management; ;
  • Keen sense of confidentiality.
• LANGUAGES
  • Excellent command of French and Spanish; ;
  • Excellent writing skills; ;
  • Proficiency in English is highly desirable.
• Computer science
  • PC environment; ;
  • Office Pack (Excel, Word, etc.); ;
  • Video conferencing software; ;
  • WhatsApp.

Send your application (CV and cover letter) with the reference "Mada – Executive Assistant" to the following address: coordination@eaudecoco.org